Choosing the right venue can mean a lot to a firm or any other occasion because it can represent much including yourself as an organizer and how you are determined to the occasion. When it is a corporate training, conference, event or meeting, you are expressing qualities of your company because it shows how much time, effort and money you invested in it.
Your employees will be more satisfied if the venue is beautiful and the activities are well-organized. There are plenty of corporate event venues and for the best you will need to have a larger budget. You need to start by gathering information about the prices and the environment because some won’t be suitable for your needs. They might be focused more on weddings or similar gatherings. There can be many fees included that you don’t know about which increases the overall price.
Table of Contents
Choose the Right Layout
Most of these places can adapt to your needs but they must have past experience with what you are planning to organize. Things that you need to know include capacity limit and if they have a networking area or a stage for presentations. The rooms need to be flexible if some changes need to be made so you won’t end up in a room that is meant for 300 people and you have 100 attendees.
It would be best if only your company is using the venue. It can happen that there are other gatherings going on if they have multiple rooms. A great idea might be to book an outdoor space but make sure you check if the garden, lawn and deck are available and if the Wi-Fi is accessible. Their operator should have a couple of ideas that will help you out to plan the whole occasion.
Read more about it here: https://www.eventmanagerblog.com/engaging-room-layouts#
Location and Service
Depending on who will attend your event, you might consider a venue that is near the airport so it will be close for people that are traveling from a different state. If only your meeting is happening that day, you will have free parking but check if it costs extra. When there are multiple events, then you will need to pay parking spaces at nearby parking. If it’s a local meeting then it’s recommended to be near the office. GSE AV has the experts to organize and handle your audiovisual needs in Orlando.
The level of service will differ and the price can help you out at determining who has better service. Some of them won’t have special catering, transportation, ticketing, staging and lighting, IT support, audio-visual services and floral arrangements. You might have a professional help you out with determining what is needed for the meeting. Planning is crucial here and once you have everything written down it will be easier to manage.
Atmosphere
Besides people that are attending the meeting, decor and ambiance are something that sets the mood. If you have a larger budget, you should hire a professional to do it for you. It’s always nice that your employees see something different from other gatherings and something that they can enjoy. These events should be fun and engaging. Most people set the atmosphere like a meeting they have in the office.
You should have an inspiring or elegant space if you plan an award ceremony or gala. The atmosphere includes everything from the architecture of space, lightning to the style of furniture. If you attended such events, you should know how the ambient affected the atmosphere and how people reacted. With additional things going around like some prize events, you will boost the mood. Read more on this page.
Food and Tech
They probably have a lot of menus you can choose from but the most important thing is to take care of people with special needs. Maybe you have vegans or people with special dietary requests. Also, the foods should be prepared on-site in order to be fresh. Some places have the food order minimum which will be decided by the number of people coming to the meeting.
The majority of these corporate events have presentations meaning that you will need to have high-quality audio set up. Projectors and special lightning are a must and they need to have a strong Wi-Fi connection. It would be best if you have tech support near you if something goes wrong.